Maple Ridge Community Association
Regular Meeting of the Board of Directors — Minutes (DRAFT, pending board approval)
Attendance
Directors present
Dana Whitfield — President
Marcus Lee — Vice President
Priya Raman — Treasurer
Tom Alvarez — Secretary
Directors absent
Karen Ostrowski — Director at Large (excused)
Also present
Linc AI (NeighborLink) — minutes
Community Success Partner — NeighborLink
7 homeowners (open forum)
R. Delgado — Reserve Advisors (guest, agenda item 6)
Attendance and speaker attribution captured by Linc AI while transcribing the meeting for minutes.
1 · Call to Order
President Whitfield called the meeting to order at 6:32 PM and confirmed a quorum of four directors. She noted that Linc AI is transcribing the meeting to prepare the minutes.
2 · Approval of Prior Minutes
Motion carried
Motion: To approve the minutes of the May 20, 2026 regular meeting as presented.
Moved: Alvarez · Seconded: Lee · Vote: 4–0–0 (unanimous). Result: Carried.
3 · Treasurer's / Financial Report
Treasurer Raman reviewed the May financials. Operating cash stood at $148,220 and reserves at $612,540 as of May 31. Assessments are 94.1% collected; three accounts remain 90+ days delinquent and are progressing under the collections policy. Operating expenses are 3% under budget year-to-date.
Motion carried
Motion: To accept the May 2026 financial report and file it for audit.
Moved: Raman · Seconded: Whitfield · Vote: 4–0–0. Result: Carried.
4 · Committee Reports
Architectural Review (ARC)
Six applications reviewed since last meeting: five approved, one (rear addition at 118 Birchwood) tabled pending a revised site plan.
Landscape
Spring irrigation audit complete; two zone controllers to be replaced under the existing maintenance contract at no additional cost.
5 · Unfinished Business
Pool resurfacing bids
Three bids were presented (AquaTech $41,800; ClearWater $46,200; BlueLine $39,500). Directors discussed scope parity and warranty terms; BlueLine's bid excludes tile work.
Motion carried
Motion: To award the pool resurfacing contract to AquaTech at $41,800, contingent on proof of insurance and a signed lien waiver.
Moved: Lee · Seconded: Raman · Vote: 3–1–0 (Alvarez opposed). Result: Carried.
6 · New Business
Reserve study update (guest: Reserve Advisors)
R. Delgado presented the draft 2026 reserve study. Percent-funded is projected at 61%; the study recommends a 4% annual reserve-contribution increase to reach 70% funded within five years. No action taken; scheduled for decision at the July meeting after board review.
Amended towing policy
Motion carried
Motion: To adopt the amended parking & towing policy as circulated, effective August 1, 2026, following the 30-day owner notice period.
Moved: Whitfield · Seconded: Alvarez · Vote: 4–0–0. Result: Carried.
7 · Homeowner Forum
The floor was opened to homeowners at 7:18 PM. Comments are summarized for the record; no board action is taken during open forum.
- J. Okafor (Lot 42) raised recurring overflow at the north-entrance dog-waste station and requested a second station. Referred to the Landscape Committee.
- S. Mbeki (Lot 8) asked whether the Association would study EV charging at the clubhouse lot and offered to gauge owner interest. Referred to the Board for the July agenda.
- D. Klein (Lot 17) thanked the Board for faster violation responses and asked that pool-hours signage be updated. Community Success Partner to action.
8 · Action Items
| # | Action | Owner | Due |
|---|
| 1 | Execute AquaTech pool contract; obtain COI + lien waiver | Community Success Partner | Jun 27 |
| 2 | Issue 30-day owner notice for amended towing policy | NeighborLink (Linc) | Jun 24 |
| 3 | Circulate draft reserve study to board for review | Treasurer Raman | Jul 1 |
| 4 | Add EV-charging feasibility to July agenda | Secretary Alvarez | Jul agenda |
| 5 | Request revised site plan — 118 Birchwood ARC | ARC Committee | Next ARC cycle |
9 · Next Meeting
Regular meeting: Tuesday, July 15, 2026, 6:30 PM MT (virtual).
10 · Adjournment
Motion carried
Motion: To adjourn.
Moved: Lee · Seconded: Alvarez · Vote: 4–0–0. Meeting adjourned at 7:41 PM MT.
Secretary — Tom Alvarez
Approved / date
President — Dana Whitfield
Attest / date